Staff

FILE ASSISTANT

Archer & Greiner, P.C. seeks a full-time File Assistant to work in its Haddonfield, NJ office. Hours are 9:00 AM to 5:00 PM, Monday – Friday.  We offer a competitive salary, excellent benefits package and a collegial work environment.  This is an excellent opportunity to learn about various legal practice group areas.  This position reports directly to the Document Production Manager.

Skills/Qualifications:

  • Duties consist of filing, light typing, photocopying, scanning and recordkeeping.
  • Light lifting; must be able to lift 12 -15 pounds.
  • Good computer skills with a knowledge of Microsoft Word and Outlook are required.
  • Knowledge of Excel is a plus.
  • Candidates must work well independently and have strong organizational skills.

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MARKETING AND BUSINESS DEVELOPMENT COORDINATOR – TEMP

Archer & Greiner, P.C. has an excellent temporary position in the Haddonfield office for an enthusiastic Marketing and Business Development Coordinator. The hours are Monday – Friday, 9:00 AM to 5:00 PM.  We offer a competitive salary and a collegial work environment.

Responsibilities:

  • Create, edit, and ensure delivery of responses to RFPs, customized pitches and other business development presentations. This may include drafting and proofing all written responses, ensuring all forms and attachments are signed and completed, confirming the final response and copies are correctly formatted and delivered, etc.
  • Process and coordinate payment for Membership dues
  • Create and maintain content on firm’s website and social media accounts, including updates to practice areas, attorney bios, news releases, events, etc.
  • Process business development check requests, reimbursements and invoice payments
  • Assist in coordinating client seminars, CLEs and sponsorships, including creating and mailing invitations; internal / external advertising; developing PowerPoint presentations, seminar materials and handouts; working or attending the event; and ensuring participant follow up
  • Conduct research and compile information regarding existing and prospective clients, competitor activity, and industry or market trends to aid in the development of marketing plans, presentations and proposals
  • Prepare and coordinate presentation materials
  • Assist the Marketing Director with scheduling and coordinating of meetings
  • Manage and maintain marketing supply inventory such as giveaways, promotional items and materials
  • Assist in the production, editing and mailing of client updates, newsletters and other client communications
  • Provide support to practice group/area leaders on other strategic business development and promotional initiatives as needed
  • Assist with preparation of proposals, collateral materials and competitive intelligence research
  • Participate in event planning for seminars, receptions, client and business development events
  • Assist with maintenance of the firm’s contact database
  • Assist with electronic delivery of event invitations and email alerts
  • Provide general support for department initiatives
  • Provide graphic design support with creative projects including ads, flyers, announcements and invitations
  • Work with vendors to design and order marketing imprinted items

Qualifications:

  • Bachelor’s degree preferably in a marketing-related field
  • 5 – 6 years experience, preferably in a legal environment
  • Excellent written communication skills with emphasis on proofreading and grammar excellence
  • Proven knowledge of New Media
  • Ability to manage time, work independently and complete tasks under time pressure when necessary
  • Strong computer skills including working knowledge of the Microsoft Office Suite or products

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FILE ASSISTANT

Archer & Greiner, P.C. seeks a temporary, part-time File Assistant to work in its Hackensack, NJ office. Hours are Monday through Friday, 9:00 AM to 3:00 PM with 60 minutes for lunch.  We offer a competitive salary and a collegial work environment.  This position reports directly to the Document Production Manager.

Skills/Qualifications:

  • Duties consist of filing, light typing, photocopying, scanning and recordkeeping.
  • Good computer skills with a knowledge of Microsoft Word and Outlook are required.
  • Knowledge of Excel is a plus.
  • Candidates must work well independently and have strong organizational skills.

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LEGAL ADMINISTRATIVE ASSISTANT/WORK FLOW COORDINATOR

Archer & Greiner, P.C. seeks a full-time Legal Administrative Assistant to work in its Document Production Department in the Hackensack, NJ office. Hours are Monday through Friday, 9:00 AM to 5:00 PM.  This position will assist the Document Production Manager with office work flow.  We offer a competitive salary, excellent benefits package and a collegial work environment.

Job Requirements:

  • Must have a minimum of 5 years law firm experience working as a legal secretary.
  • Preferred candidates will have excellent computer skills with a thorough knowledge of MS Word, Adobe Professional and Outlook.
  • Knowledge of Excel a plus.
  • Must be flexible and able to work in a team environment.
  • Must have a proactive work style and analytical skills.
  • Knowledge of litigation documents, NJ court rules and procedures, and e-filing process for NY and Federal Courts.
  • Strong written and verbal communication skills, with proficiency in grammar and spelling.
  • Strong attention to detail and ability to turn work around in an efficient manner with minimal errors.
  • Knowledge of Aderant and Best Authority helpful.

Key Responsibilities:

  • Draft letters, revise and format Word documents;
  • Transcribe digital dictation;
  • Manage calendars, organize and schedule external and internal meetings, teleconferences, etc.;
  • Client billing; and
  • Open new matters, maintain and close client files.

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LEGAL ADMINISTRATIVE ASSISTANT

Archer & Greiner, P.C. seeks a full-time Legal Administrative Assistant to work in its Princeton office.  Hours are Monday – Friday, 9:00 AM to 5:00 PM.  We offer a competitive salary, excellent benefits package and a collegial work environment.

Candidates must be highly organized and able to efficiently handle multiple tasks at once.  Must possess the ability to prioritize, work as part of a team, and have excellent written and verbal skills.  Preferred candidate will also have excellent computer skills with a thorough knowledge of MS Word, Change Pro, Excel and Outlook.

Qualifications:

  • 5+ years of legal administrative assistant experience required;
  • General knowledge of Tax Appeal, Litigation, Estate Planning, Contracts;
  • Strong work ethic and ability as a self-starter;
  • Ability to multi-task and prioritize assignments while delivering consistent, quality work-product;
  • Strong attention to detail;
  • Strong written and verbal communication skills;
  • College degree a plus.

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Interested candidates should send resumes to Lisa Holshue, Human Resources Generalist, Archer & Greiner, P.C., One Centennial Square, Haddonfield, NJ 08033, or e-mail recruit@archerlaw.com.  EOE/M/F/D/V